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Export document formats

Your formats, picked for each buyer

Every buyer, bank and customs broker wants documents their own way. Expodite holds each format once and picks the right one for each shipment, so your team never has to remember which layout goes to whom.

Book a free demo See how it works
  • A library of export document formats to start from
  • A different format per buyer, country, product or mode
  • Letterhead and ruled rows, like your printed invoice book
Ready-madelibrary of export document formats to start from
1 set-upper format, then used on every matching shipment
2 to 4 weeksto go live, in your formats

How it works

  1. Step 1

    Build the layout

    During set-up, each format is built in your layout, with your letterhead on top. The data always comes from the shipment, never typed.

  2. Step 2

    Say where it applies

    Tie a format to a buyer, a country, a product or a mode of shipment. Or use it for everyone.

  3. Step 3

    Expodite picks it

    When a shipment's documents are issued, Expodite uses the right format. A format made for one buyer is used for that buyer, and the general one for everyone else.

Formats per buyer

The right layout, without anyone remembering it

Make a commercial invoice for one buyer once, and it is used on every shipment to that buyer. A sea shipment and an air shipment can carry different packing lists. Different stuffing arrangements can carry different declarations.

  • Formats tied to a buyer, country or product
  • Separate formats for sea, air and road
  • Declarations that match how the container was stuffed
Looks like your printed book

Pages that look the way your bank expects

Your letterhead wraps each document. Short documents can be filled with blank ruled rows, like a pre-printed invoice book. Multi-page documents keep a neat, consistent layout from first page to last.

  • Letterhead header and footer
  • Ruled rows, like your invoice book
  • Neat layout across every page
A library to start from

Formats researched by industry

Expodite comes with a library of export document formats for many industries, from agro, seafood and textiles to pharma, chemicals, engineering, and gems and jewellery. Adding formats from the library never overwrites one you already have.

  • Shipper's letter of instruction and VGM declaration
  • Bill of exchange and beneficiary certificate
  • Phytosanitary application and safety data sheet
Checked before use

Preview against a real shipment

Preview any format with real data before it goes to a buyer. Formats cover quotations, orders and purchase orders as well as shipment documents, so everything your buyers and vendors receive looks like it came from one company.

  • Preview with live shipment data
  • Formats for quotations, orders and purchase orders too
  • Figures on screen and on paper always agree

The right document for your buyer, US Customs, bank and forwarder.

Pre-shipment and post-shipment documents, from one record.

Your buyer
  • Proforma invoice
  • Commercial invoice
  • Packing list
  • Certificate of origin
  • Shipment advice
US Customs and export filing
  • Electronic Export Information (AES)
  • Export license details (ECCN)
  • Power of attorney for your broker
  • Dangerous goods declaration
  • Wood packaging declaration
Your bank
  • Draft (bill of exchange)
  • Letter of credit presentation
  • Beneficiary certificate
  • Collection instructions
Forwarder and insurer
  • Shipper's letter of instruction
  • Bill of lading instructions
  • Labels
  • Insurance certificate
Certificates of origin forUSMCAKORUSUS–Australia FTAUS–Singapore FTAUS–Chile FTACAFTA-DRUS–Colombia TPAUS–Israel FTA
“Expodite gets our nutraceutical export documents ready in minutes, and has saved us a lot of time and effort while ensuring accuracy.”
DirectorA nutraceutical exporter

Works with

Export documents

The full set from one shipment, in your buyers' formats.

Learn more Certificates of origin

Certificates of origin, including USMCA.

Learn more

Questions

Can Expodite use my buyer's own invoice format?

Yes. The format is set up once and tied to that buyer. From then on, every shipment to that buyer uses it automatically.

Do we have to start from a blank page?

No. Expodite has a ready-made library of export document formats for many industries to start from. Each one can be adjusted to your layout.

Can sea and air shipments use different documents?

Yes. Formats can differ by mode of shipment, by buyer, by country and by product, and Expodite uses the right one each time.

Can formats be used beyond shipments?

Yes. Formats can be set up for quotations, orders and purchase orders, as well as pre-shipment and post-shipment documents.

Will our documents carry our letterhead?

Yes. Each format can carry your letterhead header and footer.

See your own landed costs in a demo.

Send us one recent purchase order. We will show you its full duty and margin.

Book a demoOr write to info@expodite.us

info@expodite.us

Book a free demo