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Export documentation software

Export documents in a click

Enter a shipment once. Expodite fills every pre-shipment and post-shipment document from it, in the format your buyer, bank and customs expect.

Book a free demo See how it works
  • Invoices, packing lists, bank documents and certificate of origin drafts
  • Set up in your buyers' own formats
  • Weights and totals worked out, never typed

Book a free demo

See Expodite make your export documents. 30 minutes, online.

Our team will call you to fix a time. No payment details needed.

Up to 90%less time on export documents
1 entryfills every document in the set
2 to 4 weeksto go live, in your formats

Trusted by manufacturers and trading companies

Engineering, chemical, nutraceutical and trading companies manage their global trade on Expodite.

  • HeugahHeugah
  • ChemcoChemco
  • ApurvaApurva
  • AutomechAutomech
  • MD EquipmentsMD Equipments
  • Truffle WoodsTruffle Woods
  • AAPL SolutionsAAPL Solutions
  • BennimpexBennimpex
  • KSM-66KSM-66

How it works

Three steps, from shipment details to documents with your buyer.

  1. Step 1

    Enter the shipment once

    Buyer, ports, items and terms come from the order. Packing gives the weights and package counts. You only add what is new.

  2. Step 2

    Issue the set

    One click issues the pre-shipment documents as PDFs. The post-shipment set follows when the commercial invoice is ready.

  3. Step 3

    Print, download and send

    Print or download each document for your buyer, bank, customs broker and forwarder. Email the posted invoice to your buyer from Expodite, and keep the exact copy that was sent.

Your buyers' formats

Each buyer gets the layout they expect

We set up each document in the format your buyer, bank or customs broker asks for. Once a format is set for a buyer, Expodite uses it every time. Nobody has to remember which layout goes to whom.

  • Your letterhead, logo and signatures
  • A different format for one buyer, picked automatically
  • A library of export document formats to start from
Nothing typed twice

Weights and totals that always agree

Net weight, gross weight, volume and package counts are worked out from the packing, never typed. The invoice, packing list and labels all use the same figures, so they cannot disagree.

  • Totals calculated from the packing
  • Package numbers checked for you
  • Mixed pallets add up correctly on every document
What you issued stays issued

Know when a document no longer matches the shipment

An issued document is kept exactly as it was issued. If someone later changes the shipment, Expodite flags the document as out of date and offers to issue it again. You always know which copy your buyer has, and whether it is still right.

  • Issued PDFs never change behind your back
  • Out-of-date documents flagged on the shipment
  • Reissue in one click
Certificates of origin

Certificate of origin drafts, filled from the shipment

Expodite prepares the exporter's draft for the issuing body, from the same data as your invoice. It covers the non-preferential certificate and the USMCA certification of origin.

  • Non-preferential and preferential drafts
  • The right draft for the destination country
  • REX statements for GSP markets

Every document your shipment needs

Grouped by who receives them. All filled from the same shipment.

Your buyer
  • Proforma invoice
  • Commercial invoice
  • Packing list
  • Certificate of origin
  • Shipment advice
US Customs and export filing
  • Electronic Export Information (AES)
  • Export license details (ECCN)
  • Power of attorney for your broker
  • Dangerous goods declaration
  • Wood packaging declaration
Your bank
  • Draft (bill of exchange)
  • Letter of credit presentation
  • Beneficiary certificate
  • Collection instructions
Forwarder and insurer
  • Shipper's letter of instruction
  • Bill of lading instructions
  • Labels
  • Insurance certificate
Certificates of origin forUSMCAKORUSUS–Australia FTAUS–Singapore FTAUS–Chile FTACAFTA-DRUS–Colombia TPAUS–Israel FTA
“Expodite gets our nutraceutical export documents ready in minutes, and has saved us a lot of time and effort while ensuring accuracy.”
DirectorA nutraceutical exporter

Works with

Document templates

Your letterhead and your buyers' layouts, set up once.

Learn more Shipment workflow

Every stage of the shipment, with the right form at each step.

Learn more Certificates of origin

Certificates of origin, including USMCA.

Learn more

Questions about export documentation software

Which export documents can Expodite create?

Invoices, packing lists, labels, bank documents, shipment advice and certificate of origin drafts, among many others. Expodite comes with a library of export document formats across industries.

Can the documents match my buyer's format?

Yes. During set-up we prepare each document in the layout your buyer, bank or customs broker asks for, with your letterhead and signatures. A format can be tied to one buyer, and Expodite picks it automatically.

What happens if the shipment changes after we issue the documents?

Expodite flags the affected documents as out of date. Correct the shipment and issue them again. The issued copy is replaced with the new one.

How do documents reach my buyer, bank and customs broker?

Print them or download them as PDFs. The posted commercial invoice can be emailed to your buyer straight from Expodite, and the exact copy sent is kept with the invoice.

Is export documentation software the same as export management software?

Documentation is one part. Expodite is export management software, so the same record also runs your orders, purchases, shipments, payments and compliance.

Need one document for one shipment? Try our free export documentation tools.

See your own landed costs in a demo.

Send us one recent purchase order. We will show you its full duty and margin.

Book a demoOr write to info@expodite.us

info@expodite.us

Book a free demo